The Finance is a service oriented department, responsible for the overall management of the City’s finances. The department serves the Mayor and City Council, department heads and employees, Mapleton City citizens, and the general public. The finance department is entrusted to safeguard the funds it receives in order to provide specific services expected from the City. Therefore, the department must be diligent in the investment, management, and spending of those funds.
The department also coordinates the annual audit, prepares the City’s annual budget, invests the City’s funds, oversees grant administration, manages the City’s debt, and performs the accounting, accounts receivable, accounts payable, utility billing and payroll functions of the City as well as the reporting of payroll taxes, and the submission of payroll related documents required on a bi-weekly, monthly, quarterly, and annual basis.
- Provides information and recommends rules, regulations, policies and procedures that promote effective management of finances; serves as internal auditor and coordinated external auditing activities
- Plans, organizes and directs revenue and cash flow management for general operations, capital improvement programs, bonds, grants, and loans, reviews investment strategies for compliance with State standards, manages investments to accommodate cash flow requirements, and reconciles the bank statements
- Plans, organizes and supervises the process for receiving and disbursing monies as well as maintaining complete and accurate records of all financial transactions. Examines and verifies the accuracy of all reports, bonds, papers, vouchers and accounts; monitors billing and collection procedures and assures compliance to establish budgets
- Prepares monthly financial statements in accordance with accounting standards and Federal and State laws. Reconciles all general ledge accounts
- Coordinates general budget process; prepares and administers the budget; prepares final adopted budget and reports
- Maintains the assets inventory and depreciation schedules
- Performs accounting functions
- Determines daily cash requirements. Invests city’s idle funds
- Prepares payroll; verifies time cards and payroll records; prepares benefit reports; including year-end closing and W-2 preparation. Also performs accounts payable year end closing and 1099 preparation
- Prepares money management reports
- Acts as custodian of all money, bonds, or other securities of the City
- Deposits money in proper banking accounts. Maintains records of funds received
- Performs the accounts payable function of the city by accumulating, sorting and distributing invoices. Reviews supporting documentation for accuracy completeness. Prepares checks necessary for payment of City liabilities. Organizes, files, and maintains accounts payable documents
- Assist public by receiving bill payments and answering questions and complaints